St Andrew’s United Reformed Church, Cheam
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St Andrew’s • Cheam

Duty descriptions

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Rota: Steward

Before the service

Arrive at least 30 minutes before the service.

Agree between the stewards who will carry out the following duties.

Ensure that orders of service and song word sheets are available in the vestibule. If not, collect them from the red basket in the office. If the basket also contains the large print readings, place them on the lectern.

Turn on appropriate lights in the church. Use the buttons on the pillar beyond the sound desk or at the top of the ramp to select the appropriate lighting for the service: button 1 for a sunny day, 2 for a cloudy one or 3 if it is heavily overcast, or in the evening. (These instructions are also on the signs near the buttons.)

Turn on the vestibule lights. Turn on the lights in the passage between the vestibule and the church using the switch at the back of the aisle on The Avenue side.

Put out the two yellow ‘no parking’ signs on the kerb at either side of the ungrassed area.

Check that the following fire exits are unlocked

  • all three sets of front doors,
  • the door to the chapel vestibule and the glass outside door,
  • the door at the top of the steel ramp from the church and either the door into the choir vestry or the back door to the outside, and
  • the two doors leading from the back of the platform area to the corridor leading to the back door.

If any of these routes is locked or blocked, seek help. The Facilities Manager or his deputy has the necessary keys.

Stand by the inner doors and hand out orders of service and any other papers, and provide any required assistance to arriving worshippers. In winter use one or other side door and in summer use the centre doors. The doors in use should be propped open.

Provide large or normal print words to any who need them. Provide (or point out the location of) Bibles and Mission Praise to any who ask for them.

Agree who will take the offering at the appointed time and ensure that they have offering bags. Agree who will count the offering. This should always be 2 people, though they need not be the stewards on duty.

During the service

Count the number of people in the congregation, including minister, organist, choir, sound desk operators, children and yourself and notify Austine Young of the total. This may be done from the gallery.

Remain aware of anyone requiring assistance. Should anyone be taken ill, help them, if they are able and using the wheelchair if necessary, to move to the vestibule. If their condition warrants it, call an ambulance. The Church’s postcode is SM2 7HF.

When the offering is announced, give time for the children to leave and then collect the offering. When finished, assemble in the centre aisle at the back of the seats.

When the preacher raises the plate, move forward in pairs, placing the bags on the plate one at a time, and remain standing facing forward. Once the dedication is spoken, return to your seat.

After the service

Count the loose cash offering in the choir vestry with the other steward or a member of congregation, entering the required details on an analysis sheet and in the cash book. Give:

  • the bagged cash offering with the analysis sheet and any pink Gift Aid envelopes to the Facilities Manager, or place them on his desk in the Church Office.
  • the coloured dated freewill offering envelopes to the person appointed for the current month as listed at the back of the cash book.
  • any magazine subscription envelopes to Ann Beattie.

Ensure that all papers are removed from the pews and return any copies of Mission Praise or pew Bibles to the shelves in the corridor behind the sound desk.

Bring the yellow ‘no parking’ signs back in.

Check that the heaters above the front doors are off - the three switches are to the right of the fridge in the vestibule kitchen.

Corrections? Additions?